How to conduct a grant kickoff meeting

In this episode of the Clinician Researcher Podcast, host Toyosi Onwuemene walks you through the ins and outs of conducting a successful grant kickoff meeting. If you've recently received a grant or are preparing to kick off a research project, this episode provides invaluable insights to help you set the right tone for your team from the start.

Key Takeaways:

1. Set a Clear Agenda:
   • The Principal Investigator (PI) or leadership team should define the purpose of the meeting.
   • Determine what needs to be accomplished, who should attend, and how frequently future meetings should occur.
2. Gather the Team (Delegate Scheduling):
   • Scheduling meetings for busy clinicians and researchers can be challenging. Designate someone on the team to manage this task, freeing up time for more critical research activities.
3. Meet with the Core Leadership Team:
   • Identify the key leaders (e.g., PIs, regulatory coordinators, clinical research coordinators) and clarify what needs to be discussed in detail at the kickoff meeting.
4. Co-Create the Presentation:
   • Draft slides based on the proposal and timeline, then share them with team members for collaborative edits. Ensure the presentation is polished and visually engaging.
5. Conducting the Meeting:
   • Start with introductions, cover the agenda, and introduce the study, followed by Q&A sessions. Focus on team roles, timelines, and recruitment plans.
   • After the meeting, debrief with the leadership team to assess how it went and gather feedback.

This episode underscores the importance of preparation, delegation, and clear communication in making your grant kickoff meeting a success. Toyosi shares personal insights and best practices from her own experiences, highlighting that while no two meetings are alike, intentional planning is key.

Listen Now to learn how to set your team up for success from day one!

Previous Episode: Be sure to check out our last episode, where we discussed the importance of having a grant kickoff meeting and the benefits it brings to your research project.

Sponsor/Advertising/Monetization Information:

This episode is sponsored by Coag Coach LLC, a leading provider of coaching resources for clinicians transitioning to become research leaders. Coag Coach LLC is committed to supporting clinicians in their scholarship.

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Sign up for a coaching discovery call today: https://www.coagcoach.com/service-page/consultation-call-1